How we build AI into your operation and make it stick
Most AI pilots never make it into daily work.
They stall because they treat AI as an experiment, not as a change to how the work gets done. Ours are built into one real process, run live in your operation, and adopted by the team that uses it.
Three stages, from first workflow to running live
The organizations that get AI into daily work do four things. They pick one measurable workflow and plan the rebuild against the numbers it hits today. They run it live and measure it, then get people using it and expand. Each stage below is one of those steps, priced on its own. Most first workflows are live within 5-7 weeks.
AI Jumpstart
Find where AI would pay for itself in your operation, and pick the first workflow worth rebuilding.
From $22,500 · 3 weeks, fixed fee
View stageWorkflow Transformation
Plan the rebuild, then build it and run it live - measured against where you stood before.
Blueprint from $9,900, then a fixed-fee Build
View stageWorkflow Activation
Get your people using it, confirm the results hold, and repeat it where it works.
Per-workflow monthly retainer, from $2,500/month
View stageDo the stages have to run in order? No. Each ends with a result you can see, and you decide whether to continue. If you already know your workflow, start at the Transformation Blueprint. If systems questions come first, the AI Foundations Blueprint runs before or alongside. Several workflows can run at once, each with its own team.
The same small team, from first scope to scale.
Most consulting firms rotate teams between stages, so context gets lost and no one stays accountable for the result.
Ours does not. One small team carries the workflow through every stage. The person who signs off that it works in your operation is the person who scoped it.
The same people stay with you the whole way. You get their judgment, not a bigger team.
Decide where AI will deliver measurable impact
AI Jumpstart is for executive teams that do not yet know which workflow to start with. In three weeks it watches the work, scores the candidates, and hands you one workflow with the number it has to beat.
3 weeks · Executive-led · Paid · Fixed scope
You receive
- Scored workflow shortlist
- Foundations check
- Economic evaluation
- The workflow you will start with
- Working examples
- Go / no-go decision
You leave knowing the number to beat and how we will know it worked.
Deploy AI safely on the systems your business already runs on
A standalone 2-3 week design engagement. It shows how AI will connect to your systems and keep your data safe, and proves it on your real data before anything goes live. It ends in a go/no-go and a priced plan.
Most AI work stalls on security, data access, and governance. The AI Foundations Blueprint settles them once, so every workflow after it reuses the answer. It is not a stage. It is the systems-side blueprint; the Transformation Blueprint is the workflow-side one, and you buy them independently.
2-3 weeks · Senior-led · Paid · Fixed scope
You receive
- The AI Reference Architecture, in three parts: the security and privacy posture brief, the secure data access architecture, and the validation results from your data
- An executive go/no-go decision before capital is committed
- A priced plan for any gaps it finds
The systems side settled once, so every workflow after it starts on solid ground.
Plan it in two weeks. Build it at a fixed price.
The 2-week Transformation Blueprint produces the plan, the numbers the workflow starts at, and the Build's fixed price. Then Architech builds it: simple workflows live in weeks, complex ones within 90 days.
Most AI work stalls between an approved roadmap and a shipped workflow. The Transformation Blueprint closes that gap in two weeks. You get the plan, the numbers the workflow starts at, and a working version to try before you commit to the Build. The Build follows on the same architecture and the same numbers.
2 weeks · Senior-led · Success-based · Fixed scope
You receive
- The Outcome Spec: the committed economic case, with a sourced assumptions log and sponsor sign-off
- Today's cost numbers for each part of the workflow, with the projected impact
- A sequencing plan with named owners and 30/60/90 milestones
- Acceptance criteria agreed in Week 1
- A working demonstration built from one slice of the redesign
The Blueprint is sold under the Acceptance Guarantee: criteria agreed in Week 1, no fee if outcomes are not accepted. The Blueprint produces the plan. Architech delivers the Build that follows.
Drive adoption, validate performance, and scale what works
Deployment is not the finish line. What derails a live workflow is usually people and process, not the technology. Adoption is embedded from day one, not bolted on at the end.
Ongoing · Per-workflow monthly retainer · From $2,500/month
You receive
- Adoption playbook with role-specific training materials
- A dashboard tracking the one number we agreed to move
- Expansion prioritization for adjacent workflows
- Clear rules for running the AI safely over time
- Ongoing tuning, plus a watch for new things worth adding
A workflow counts as done when the team uses it and the number holds.
They became a natural extension of our functional teams and a working-level partner, allowing us to deliver in a very collaborative mode.
